In his book, the E – Myth Enterprise, Michael Gerber clarifies that people can’t be organized, only their work. This is a good concept for leaders to remember, especially those who lead in the church. The church, with a huge percentage of volunteer participants and congregation members, needs to be organized by work so entry points are easy. Help people agree on the frameworks and tasks needed to be done. Once that happens, there is a huge probability that the people you have in places of ministry and service will do more than you can imagine!
Build an organized structure for the work to be done then invite people to participate. These are three areas to get started:
Organize the Time:
People need to know when and how long. The time slots need to fit into their schedule or they need to be able to arrange their schedules around it. People need the right times to arrive, the right amount of time (when to finish) and the right people need to be at the right time. It is much easier to invite people into ministry when they know the time requirements off the bat. As a person grows in a leadership role, ownership may kick in and time won’t be as big of a factor, but for all the others who are just coming in, they will need to know what is expected.
Organize the Space:
People need to know where, with what, and who to look to during the process. They need the right tools, the right settings, and the right quantity to support the right action. As an entry point, people need to know where to meet and they need to be connected to someone who can help lead them. One example that comes to mind is the Christmas decorating day at church. Before the volunteer team arrives, the key leaders pull out everything from storage and place the boxes in generally the right spaces. Giving directions for a particular room is much easier when the supplies are there in the right spaces.
Organize the Work:
People need to know which actions will create the biggest and best results. Help identify the right way to take action to accomplish the project. Direction can be given by a team leader, or the leader can work with the team to develop the best plan of action. The goal is for the tasks and jobs assigned to have a meaningful and tangible result. Those who organize work, have one of the toughest jobs, as their work typically isn’t doing a specific task, but making sure every other person involved has a task and feels like it’s a valuable contribution.
These three areas are a beginning. As you are engaging new people from within your church, include information with each of these three areas in mind. When the role is defined and put together well, things will happen and move forward!