21 Reasons To Send Thank You Notes

Most Mondays, I send thank you notes.

Thanks to a faithful office volunteer, I’m able to write out lots of notes and they get magically mailed off!

Ministry leaders should send at least a couple of real live, in the mail, thank notes nearly every week. I almost always get thanked for sending thank you notes. Of course, that’s not the reason for sending them, but it’s a witness to the fact they make a difference. Thank you notes can help create the kind of culture you want to create. Thank you notes can help encourage those who are serving. And thank you notes can help keep your people focused and motivated. And though thank you emails and texts should abound, it’s the hard copy (typed or handwritten) personal note that lingers and makes a different kind of impact.

The purpose of the notes can vary – it’s doesn’t have to be a huge reason. Here are a list of 21 reasons you can send a thank you note:

Helped you

Think of someone who has helped you lately – and send them a note thanking them.

Just completed a big project

Did a member of your staff or team just complete a big project? Let them know you noticed and appreciated it.

Invited you to something

Were you invited somewhere – to speak or participate? invited to someone’s home?

Gave you something

Were you given a gift? Send a thank you note.

Took extra time

Did you notice someone took extra time on a project or extra care in a ministry role?

Did a great job

Thank someone in your ministry who is doing a great job, something you specifically noticed.

Volunteered for a special event

Did someone take on a special project that you asked them to do?

Attended a meeting or event with you

Did someone attend a meeting with you, travel to a conference, to participate in some other way?

Excelled in something

Has a person on your team excelled in an area?

Learned something new

Who has learned something new lately – send a note thanking them for their willingness to invest time in improvement.

A big request

Did someone honor a big request or do a favor because you asked?

Contributed financially

Has someone contributed financially to a project or to a ministry area?

Offered hospitality

Have you been invited to someone’s home or had someone buy you lunch?

Led the way on a special project

Has someone taken the reins for a special project?

Took initiative

Did someone on your team step up without even being asked? Is there someone you thank for their instincts on leadership or ministry?

Gave you advice

Did you get some good advice from someone?

Started something many years ago and it’s still happening effectively

Is there someone you can honor who began a great work that is still going but they no longer participate?

Next generation

Are you thanking some of the younger ones among you? Is there a student who is faithful, who participates, who has a great attendance record, etc?

People don’t get good mail anymore

Most mailboxes are stuffed with bills and ads. One great reason to send a thank you note is to make someone’s day with an actual personalized letter.

Your own family

Thank your own family after a particularly busy season of work or for any other reason.

Discipline of thinking of others and being grateful

Sending notes helps us consistently think of others which helps us live grateful lives.

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Other Posts:

5 Easy Ways To Thank Your Team

How to Pay Your Volunteer Teams

The Importance of Handwritten Letters





We recently started collecting some quotes broken down in these categories: ministry leadership, worship, next gen, volunteers, parenting and personal life. We’re sharing this file of over 200 quotes with you!



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